Workshops

Co-Chairs	Important Dates
Dan Horn U.S. Army Research Institute USA	Mentoring Requests: 7 June 2004 Submission Deadline: 13 September 2004 [5:00 PM (1700) UTC] Acceptance Notification: 18 October 2004 Additional Information Conference Publications Format Conference Publications Format
Erika Orrick Perceptive Sciences USA
Contact Us chi2005-workshops@acm.org
Message from Dan and Erika, Co-Chairs Workshops provide a valuable opportunity for small communities of people with diverse perspectives to engage in vibrant discussions about a topic of common interest. Workshops can focus on research or applied topics. Workshops addressing the conference's theme of Safety, Technology, and Community will be given special consideration. We encourage submissions addressing basic research, applied research, new methodologies, emerging application areas, design innovations, and HCI education. Each workshop should generate ideas that give the HCI community a new, organized way of thinking about the topic and that suggests promising directions for future research. Many workshops result in edited books or special issues of journals, and you could aim for that in the design of your workshop.

About Workshops

Workshops are held on Sunday 3 April and Monday 4 April 2005. A workshop may be one or two days in length. Design your schedule for a length of 6 hours per day, with a lunch break and two coffee breaks. Most workshops have 12 to 15 participants. Focused interaction among participants is important, so participants must have informed positions based on prior experience.

A fee is charged to each workshop participant to cover the cost of room booking and materials. The workshop fee will be waived for two of the workshop’s organizers.

Mentoring

CHI 2005 provides mentors for submitters who would like assistance in preparing their submissions. Please see the mentoring program for more information. The deadline to request a mentor is 7 June 2004.

How to Submit

A workshop submission requires four documents: a proposal, an extended abstract, a call for participation, and cover sheet and technical requirements. These documents should be submitted in one file. The preferred format is PDF. The filename should be formatted using the primary organizer’s name like “lastname_firstname_workshop.pdf” Send all submissions to chi2005-workshops@acm.org with the subject line “CHI 2005 Workshop Submission”. All submissions are due by 13 September 2004, 5:00 PM (1700) PST.

Proposal
Prepare a three-page proposal for the Workshops review committee. The proposal must describe the topic, a detailed plan for conducting the workshop (before, during, and after), and the organizers’ backgrounds.

Extended Abstract
Prepare a description of the workshop using a maximum of two pages, suitable for publication in the CHI 2005 Extended Abstracts. It should contain a summary of the workshop’s goals and issues. It must be prepared in the Conference Publications Format, except that no abstract is required.

Call for Participation
Prepare a 250-word Call for Participation suitable for publication in the CHI 2005 Advance Program and on the CHI 2005 web site. It should describe the format and goals of the workshop, the participant selection criteria, requirements for position papers (e.g. page length, topics to address, etc), and where these papers should be submitted. Developing an external web page with additional information about the workshop for potential participants is encouraged.

Cover Sheet and Technical Requirements
Each submission should be accompanied by a cover sheet giving contact information for the primary workshop organizer. This person will serve as the main point of contact with the Workshop Co-Chairs. Submissions should also include a list of any technology or other support requirements for the workshop (e.g. a screen for projecting, flipcharts, etc), keeping in mind that you may have to bring these items with you. Please note that CHI 2005 will not provide projectors this year in order to keep workshop attendance costs low.

Review Criteria

Workshop submissions will be reviewed by a committee representing a cross-section of HCI researchers and practitioners. Review criteria include the workshop’s potential for generating stimulating discussions and useful results; the expected community interest level in the topic; the organizers’ ability to demonstrate in the proposal a well-organized process and plan for the workshop; the overall balance of topics in the Workshops program; and the fit with the conference theme. If multiple submissions are received on the same or similar topics, the organizers may be encouraged to merge them.

Upon Acceptance

Organizers will be notified of acceptance or rejection no later than 18 October 2004. Organizers of accepted workshops will receive detailed instructions on how to submit final publication-ready materials, which are due 25 October 2004. Workshop organizers select participants on the basis of position papers submitted to them. A position paper is generally 2-4 pages long, and outlines the submitter’s view on the workshop theme and the reasons for the submitter’s interest in the topic. Position papers must be submitted by (to be determined). Participants must be notified of selection by (to be determined).

Confidentiality of Submissions

Confidentiality of submissions is maintained during the review process. All rejected submissions will be kept confidential in perpetuity. All submitted materials for accepted submissions will be kept confidential until the start of the conference, 2 April 2005. Submissions should contain no information or materials that are proprietary at publication time.

Before The Conference

The organizers work with the Workshops Co-Chairs to identify mailing lists and other opportunities for the CHI 2005 Publicity Contractor to solicit diverse participation. You will:

• publicize your workshop
• select, invite, and confirm participants
• send the list of confirmed participants to the Workshops Co-Chairs
• distribute position papers and other preworkshop materials to participants in advance of the workshop
• develop a final agenda of workshop activities

At the Conference

At the workshop, the organizer is responsible for facilitating discussion, maintaining productive interaction, and encouraging participation. The emphasis should be on group discussion, rather than on presentation of individual position papers. Diversity of perspectives should be encouraged. CHI 2005 provides meeting rooms and coffee breaks. Participants (with the exception of two organizers) are charged a modest registration fee. Organizers may be expected to produce a poster summarizing the results of the workshop for display during the conference.

Presenters are encouraged to bring their own laptops for their presentation. CHI 2005 will identify local vendors for on-site rental equipment at presenters' expense (details forthcoming) but due to budget constraints will not be able to provide computer support in every session.

After the Conference

It is important for workshop results to be communicated to a larger audience. In addition to the poster that may be produced by the organizers during the conference, each workshop may be asked to produce a report for publication in the SIGCHI Bulletin or a similar venue. We encourage additional avenues of communication, such as organizing a informal Special Interest Group (SIG) at the conference, preparing an edited book or special issues of journals following the conference, or maintaining a web site to network with others who might be interested.